The following pages are the Authority’s format for requesting bids for actuarial services for its Pension Plan in compliance with Act 44 of 2009. As a minimum, applicants must provide the information requested in the italicized sections of the proposal. Of course the applicant is free to include additional information as is deemed appropriate.
Table of Contents
A. Services Requested 1
B. Specifications Relating to the Services Requested 1
C. Procedures to Compete for the Contract 2
D. Firm Description 3
E. Individuals Providing Services 4
F. Act 44 of 2009 Disclosures 5
A. Services Requested
The Authority is seeking actuarial services related to its Pension Plan for the two year reporting cycle beginning January 1, 2011.
B. Specifications Relating to the Services Requested
The anticipated standard services are detailed below:
· Preliminary valuation cost letter
· Completion of Act 205 filing
· Annual preparation of the Minimum Municipal Obligation (MMO) forms
· Annual updating of the Government Accounting Standards Board (GASB) Statement #s 25 and 40
· Preparation of pertinent biennial actuarial exhibits and participant data listings not included in either the Act 205 or GASB reporting, whether or not as part of an actuarial valuation report
· One meeting within the cycle to address Authority’s questions and concerns
· Routine correspondence and phone calls regarding the Plan
In the cover letter forwarding the completed proposal, please specify the fees to be charged for the services outlined above. Also provide the fee for processing a benefit certification (retirement, vested termination, employee contribution refund) whether a quote or final calculation).
C. Procedures to Compete for the Contract
The Plan Trustees are solely responsible for the selection process. The procedures for receiving and evaluating applicants to determine the most qualified include a review of the applicant’s qualifications, experience, expertise and fees to be charged. Note that the contract will not necessarily be awarded to the lowest bidder. The applicant’s track record with the Authority will be taken into account, not only for this Plan, but for any actuarial services the applicant may have provided other professionals engaged by the Authority or Authority officials. Upon review, the Authority may request all, some or none of the applicants submit to an interview. The Authority reserves the right to reject any bid automatically for requested information omitted or for submission past the deadline. If the Authority is not satisfied with the bids received, the Authority shall either (1) place a second advertisement with any revisions deemed appropriate or (2) cancel the solicitation of services.
Upon the award of the contract, within 10 days the Authority shall provide the unsuccessful bidders a copy of the winning bidder’s application (sans proprietary information), disclosure forms and a summary of the relevant evaluation factors considered. This information shall be posted on the Authority’s website (publically displayed at the Authority’s office) at least seven days subsequent to the execution of the contract.
The successful bidder will be engaged immediately to provide actuarial services to the Authority. It is understood that any of the standard services completed for the two year cycle ending
December 31, 2010 will be pro rata billed based on the standard fee quoted for the two year cycle beginning January 1, 2011. It is also understood that fees for anticipated services other than those listed in Section B, such as cost studies, document review, response to a State audit finding, will be quoted to the Authority before commencement.
the Authority’s discretion, the successful applicant will be retained beyond
the duration of the contract, subject to its approval of the fee schedule
D. Firm Description
Below provide general details on your firm including location, number of clients and employees and total services offered. Also specify the amount of Errors and Omissions coverage carried.
E. Individuals Providing Services
Below please list the individuals who will be providing services to the Plan. A brief biographical summary of each should at minimum include the individual’s title, professional designations and number of years of experience in the actuarial field. Also the responsibilities for providing services assigned to the individuals should be listed. The applicant’s Approved Actuary(s) should be identified. Include any advisors or subcontractors to be employed.
F. Act 44 of 2009 Disclosures
Confirming with the disclosure provisions of Act 44 of 2009, please identify any individuals employed or contracted by your firm who:
· Are current or former employees of the Authority
· Are registered State or Federal lobbyists
· Have been hired as a third party to communicate with the Authority
· Have made political contributions to any Authority officials or candidates for Authority offices after December 17, 2009
· Have solicited contributions for any Authority official or any Authority official’s political party or political action committee
· Have a direct business, commercial or financial relationship with any Authority officials
· Have bestowed any gifts beyond a nominal value to any Authority officials